Localization & Email Settings - EcoHexagon User Guide

🌐 Language & Regional Settings

Language & Interface

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Primary Language

Current Setting: English

🎯 Purpose: Sets primary language for platform interface
🌍 Options: Multiple international languages supported
👥 Impact: Affects all interface text, menus, and system messages

Language Configuration Steps:

Select desired language from dropdown menu
Preview interface changes before applying
Save configuration to implement changes
Users may need to refresh browsers to see changes

💡 Best Practice: Test language changes with actual users before implementing organization-wide.

Timezone Configuration

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Current Setting: UTC

Timezone Impact

⏰ Timestamps: All displayed times use this timezone
📅 Scheduling: Affects calendar and meeting times
🔄 Time-based Features: Automated tasks and notifications

Timezone Selection Best Practices

🏢

Business Location

Primary office timezone

🌍

International

Use UTC for global teams

👥

User Distribution

Consider user base location

Date & Time Formatting

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Date Format Options

Current: Y-m-d (2025-07-27)

Y-m-d: 2025-07-27 (ISO standard)
d/m/Y: 27/07/2025 (European style)
m/d/Y: 07/27/2025 (US style)

Time Format Configuration

Current: 12 am (12-hour format)

12-hour format: 12:00 PM (with AM/PM)
24-hour format: 12:00 (military time)

✅ Note: Individual users can override these formats with personal preferences.

Calendar Settings

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First Day of Week

Current Setting: Sunday

Cultural Considerations

🇺🇸 Sunday: Common in North America
🇪🇺 Monday: Common in Europe and ISO standard
🌍 Saturday: Used in some Middle Eastern countries

Weekend Configuration

🎯 Purpose: Define which days are considered weekends
📅 Impact: Affects scheduling, availability, and business day calculations
🔧 Flexibility: Multi-select to support different cultural practices

Calendar Configuration Steps:

Select appropriate weekend days for your region
Consider business operations and cultural norms
Test impact on scheduling features
Save configuration and verify calendar displays

💱 Currency & Financial Settings

Primary Currency Configuration

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Currency Selection

Current Setting: USD (US Dollar)

🎯 Purpose: Sets primary currency for financial transactions
💰 Impact: Affects invoices, estimates, payments, reporting
🌍 Options: Multiple international currencies supported

Currency Symbol Configuration

⚙️ Custom Symbol: Define symbol used for currency display
🔧 Override: Customize default symbols if needed
💡 Examples: $, €, £, ¥, ₹

Currency Display Format

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Currency Position

Current Setting: Left ($100.00)

Left: $100.00 (US/UK standard)
Right: 100.00$ (Some European countries)

Decimal Separator

Current Setting: Dot (.)

Dot (.): 100.50 (US/UK standard)
Comma (,): 100,50 (European standard)

Number of Decimals

Current Setting: 2 decimal places

2 decimals: Standard for most currencies
0 decimals: Some currencies like Japanese Yen
3+ decimals: Cryptocurrency or precise calculations

Multi-Currency Support

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Secondary Currency

Current Setting: AED (UAE Dirham)

🌍 Use Cases: International business, currency conversion, regional pricing
🔄 Conversion Rate: Manual rate input with regular updates needed
🤖 Automation: Consider integration with currency APIs

Additional Currencies

➕ Feature: "Add more" currencies option
🔧 Management: Individual conversion rates for each currency
🌐 Use Cases: Global operations, multi-market pricing

💡 Multi-Currency Best Practices:

Update conversion rates regularly
Consider automated currency feeds
Test currency calculations thoroughly
Communicate currency policies to users

📧 Email Configuration

Protocol & Sender Information

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Email Protocol

Current Setting: SMTP

🎯 Purpose: Selects email sending protocol
✅ Recommendation: SMTP is most reliable and widely supported
🔧 Options: SMTP and other email protocols available

Sender Information

Sender Name: "Ingars"
Sender Email: "politersingars@gmail.com"

🏢 Best Practices: Use company name or department
👀 Recognition: Keep professional and recognizable
🚫 Avoid: Generic terms like "noreply"
🔗 Domain: Recommend using business domain

SMTP Server Configuration

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SMTP Host

Current Setting: smtp.gmail.com

Common SMTP Providers

Gmail: smtp.gmail.com
Outlook: smtp.office365.com
Custom: Your domain's SMTP server

SMTP Authentication

SMTP User: contact@ig4it.com
SMTP Password: [Masked for security]

🔒 Security: Password always masked in interface
💪 Requirements: Strong password required
🔑 App Passwords: May require app-specific passwords for some providers

Port & Security Configuration

SMTP Port: 587
Security: TLS

Common Port Options

587: STARTTLS (recommended)
465: SSL/TLS
25: Unencrypted (not recommended)

Email Testing & Verification

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Test Email Function

✉️ Feature: Send test mail to specific address
🎯 Purpose: Verify email configuration is working correctly

Email Testing Process:

Enter test email address
Click send test email
Check test email delivery
Verify sender information and formatting

✅ Testing Best Practices:

Test before going live
Test from different email providers
Verify deliverability and spam folder placement
Test email templates after configuration

📝 Email Templates Integration

ℹ️ Integration: Email settings work in conjunction with the Email Templates system for automated communications.

Template Categories

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👤

Account Templates

Registration confirmations
Password reset emails
Account verification messages

💼

Business Communication

Invoice notifications
Project updates
Proposal submissions
Contract notifications

🔔

System Notifications

Automated alerts
Backup confirmations
Security notifications

Dynamic Template Variables

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Available Variables

Templates support dynamic content using these variables:

{client_name} - Client or company name
{project_title} - Project title
{invoice_number} - Invoice reference number
{due_date} - Payment or project due date
{company_name} - Your company name
{user_name} - User's full name

💡 Usage: These variables are automatically replaced with actual data when emails are sent, ensuring personalized communication.

🔧 Configuration Workflows

Initial Setup Process

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Localization Setup Checklist

Configure Language: Select primary language for interface
Set Timezone: Choose appropriate timezone for operations
Format Preferences: Configure date/time formats
Currency Setup: Set primary currency and formatting
Calendar Settings: Configure weekend and week start
Test Settings: Verify all configurations work correctly

Email Setup Checklist

Provider Choice: Select email service provider
SMTP Configuration: Enter server details and credentials
Sender Information: Configure sender name and email
Security Settings: Enable TLS encryption
Test Configuration: Send test emails
Template Verification: Test email templates

Regular Maintenance

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Scheduled Maintenance Tasks

💱 Currency Rates: Update conversion rates monthly
📧 Email Testing: Test email delivery quarterly
📅 Format Review: Review date/time formats annually
🌐 Language Updates: Update interface translations as needed

Troubleshooting Common Issues

Email Delivery Issues: Check SMTP credentials and server status
Currency Problems: Verify conversion rates and decimal settings
Date Format Confusion: Review regional settings and user preferences
Language Display: Clear browser cache after language changes

Integration & Business Benefits

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Related Settings Integration

🎨 General Settings: App title and branding
🔔 Notifications: Email delivery preferences
🔗 Integration: Email service providers
👥 User Management: Individual user preferences

Business Benefits

🌍

Global Operations

Support international markets

📧

Reliable Communication

Professional email delivery

💰

Financial Accuracy

Proper currency handling

😊

User Satisfaction

Familiar regional formats

🧭 Quick Settings Overview

Localization

Currency

Email Config

Setup Guide