Time Tracking and Collaboration

Track hours for billing and collaborate with teams using EcoHexagon's integrated time tracking and collaboration tools.

Complete Time Tracking System

EcoHexagon provides multiple time tracking methods for accurate billing and project management. Access via your workspace URL: https://ecohexagon.com/[workspace]/rs/

Method 1: Real-Time Timer Tracking

Real-time timer tracking interface showing active timer with project name, task description, elapsed time display, start/stop/pause buttons, and timer status indicator with notes field for time entry details
Example: Daily Time Tracking Workflow

Scenario: Frontend developer working on website redesign project

Step-by-Step Process
  1. Start Timer: Click "Start Timer" in project task or use keyboard shortcut I
  2. Real-Time Tracking: Timer shows: "Website Redesign - Frontend Development - 02:45:33"
  3. Task Switch: Pause current timer, start new timer for different task
  4. Stop Timer: Click "Stop" when task complete, add notes: "Implemented responsive navigation menu"
  5. Review Entry: Time logged: 2 hours 45 minutes with detailed notes
✅ Expected Result: Accurate time tracking with detailed notes for precise billing

Method 2: Manual Time Entry

Manual time entry form showing start time, end time, task description, project selection, billable status toggle, hourly rate field, and total value calculation with expense categories and client visibility options
Example: Project-Based Billing Setup

Scenario: Consulting work requiring detailed time breakdown

Manual Entry Process
  • Start Time: 9:00 AM
  • End Time: 11:30 AM
  • Task: "Client consultation - requirements gathering"
  • Project: "Website Redesign"
  • Billable Hours: 2.5 hours
  • Hourly Rate: $85/hour
  • Total Value: $212.50
Advanced Settings
  • Billable Status: Mark as billable/non-billable
  • Expense Categories: Categorize time by type
  • Client Visibility: Control what clients see in portal
  • Invoice Integration: Automatic invoice line item generation
✅ Expected Result: Professional time tracking with integrated billing capabilities

Method 3: Time Cards System

Time cards system interface showing daily clock in/out buttons, break tracking options, project switching dropdown, current session display, and daily work session summary with total hours

Use the Time Cards module for daily clock in/out tracking across all projects.

Team Collaboration System

Comprehensive team management and communication tools integrated throughout the platform.

Team Management Setup

Team management setup interface showing team members list, permission levels (Admin, Editor, Viewer), project assignments, role definitions, and communication preferences configuration
Example: Team Collaboration Best Practices

Scenario: Setting up 5-person development team for multiple projects

Team Setup Process
  1. Add Team Members: Navigate to Team Members → Add Member
  2. Set Permissions: Configure access levels (Admin, Editor, Viewer)
  3. Project Assignment: Assign members to specific projects
  4. Role Definition: Define roles (Project Manager, Developer, Designer)
  5. Communication Setup: Configure notification preferences
Communication Workflows
  • Internal Messages: Real-time team communication
  • Project Notes: Shared project documentation
  • File Sharing: Centralized document management
  • Task Comments: Task-specific discussions
✅ Expected Result: Efficient team collaboration with clear communication channels

Advanced Collaboration Features

Advanced collaboration features interface showing real-time collaboration indicators, activity feeds with team member actions, notification system settings, and mobile collaboration access options

Integration with Other Modules

Time tracking integration dashboard showing connections to Project Management, Client Management, Invoicing, and Reports modules with data flow indicators and automatic synchronization features

Time tracking and collaboration integrate seamlessly with all EcoHexagon modules:

Time Tracking Workflows

Follow these recommended workflows for maximum efficiency:

🔄 Essential Time Tracking Workflows

  • Daily Time Management: Start timers → Track work → Log hours → Review daily reports (daily)
  • Project Time Tracking: Assign team to projects → Track hours → Generate time reports (ongoing)
  • Billing Integration: Convert tracked time to invoices → Bill clients automatically (monthly)
✅ These workflows ensure accurate time tracking and efficient team collaboration.

Troubleshooting: Common Time Tracking & Collaboration Issues

🚨 Issue: Time Tracking Not Recording Properly

Problem: Timer stops unexpectedly or time entries not saving

Root Cause: Browser session timeout or network connectivity issues

Solution:

  1. Refresh browser page and restart timer
  2. Check internet connection stability
  3. Use manual time entry as backup
✅ Result: Reliable time tracking with backup options

🔧 Issue: Team Members Can't See Time Entries

Problem: Time entries not visible to project managers or team members

Root Cause: Permission settings or project assignment issues

Solution:

  1. Verify team member is assigned to project
  2. Check time entry permissions in project settings
  3. Ensure user has correct access level
  4. Refresh project view or navigate away and back

💰 Issue: Invoice Integration with Time Tracking Problems

Problem: Time entries not appearing in invoice generation

Root Cause: Billable status not set or invoice date range issues

Solution:

  1. Verify time entries are marked as billable
  2. Check invoice date range includes time entries
  3. Ensure time entries are approved (if approval required)
  4. Manually add time entries to invoice if needed

👥 Issue: Collaboration Tools Not Syncing

Problem: Messages or file uploads not appearing for team members

Root Cause: Real-time sync issues or notification problems

Solution:

  1. Refresh page to force sync
  2. Check notification settings
  3. Verify team member permissions
  4. Use alternative communication channels temporarily

Advanced Time Tracking Features

🚀 Power User Features

  • Bulk Time Entry: Enter multiple time entries at once
  • Time Templates: Create reusable time entry templates
  • Automated Reminders: Set up time tracking reminders
  • Advanced Reporting: Generate detailed time and productivity reports

📊 Team Analytics

  • Productivity Metrics: Track team productivity over time
  • Project Time Analysis: Analyze time spent per project
  • Resource Utilization: Monitor team workload distribution
  • Billing Optimization: Identify most profitable activities

🆘 Time Tracking & Collaboration Help Resources

Get Time Tracking Help
  1. Quick Help: Troubleshooting Section Above - Common time tracking issues
  2. Detailed Guidance: Permission Settings - Configure team access and time tracking roles
  3. Advanced Features: Time Reporting - Generate detailed time and productivity reports
  4. Expert Support: Support Best Practices - Professional guidance
Related Time Tracking Topics

Need help with specific time tracking features? Contact your system administrator or contact support for time tracking help

💡 Tip: Clock in/out via Time Cards for daily tracking.
✅ Best Practice: Log time daily with detailed notes for accurate invoicing.
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